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VENDOR RULES & REGULATIONS

EVENT DETAILS: Spring Festival at the Monument is scheduled for Saturday, April 13, 2024 from 10AM - 3PM. The scheduled rain date for the event is Saturday, April 20, 2024. The date and time of the event is subject to change in the event of poor weather forecasts. Please note - the vendor fee is NON-REFUNDABLE including in the event of delay, postponement or cancellation.

 

DEADLINE: Applications must be complete in order to be considered. Incomplete applications will not be considered. Deadline to submit application is January 31, 2024. No applications will be accepted after this date. 

 

APPROVAL: Applications will be approved or denied based on event needs, space availability and/or amount of duplicate products. The submission of an application does not guarantee acceptance into the event. All decisions are made at the discretion of Main Street Enterprise and Friends of Main Street, who has a right to deny or cancel any application that does not meet its expectations and/or guidelines. Exclusivity is not guaranteed.

NOTIFICATION: Applicant will receive an e-mail once the application has been successfully submitted. The Spring Festival Volunteer Committee (comprised of Main Street Enterprise and Friends of Main Street Volunteers) will review each application and contact vendors regarding their approval status within 15 business days. 

 

REFUNDS / CANCELLATIONS / EARLY DEPARTURES: There are NO REFUNDS for approved vendors. Approved vendors that cancel, are a no-show, or leave early, will forfeit application fee(s) and future events. Main Street Enterprise/Friends of Main Street (MSE/FOMS) has no control over weather conditions, natural disasters, and/or changes to any Local, State or Federal Order to include COVID-19. 

 

SET-UP/BREAK-DOWN: Set-Up time is from 8:00 am – 10:00 am. Check in at the information tent near the Boll Weevil Monument. Vendor assignments will be distributed the day of the festival at check in. Assignments will be made at the discretion of the event coordinator and in an effort to preserve the quality and flow of the event. NO ONE will be checked in prior to 8:00 am, unless prior permission is granted by MSE/FOMS. All vehicles must be removed from the festival area by 9:15 am. Absolutely no vehicles may enter the festival area prior to 3:00 pm. All vendor spaces must be staffed for the duration of the festival.

 

VENDOR RESTRICTIONS: Sale or distribution of food or drink items (to include the sale of alcohol) is prohibited unless applicant is submitted and approved under Food Vendor guidelines, or special permission is granted by MSE/FOMS . The sale of alcoholic beverages is prohibited unless approval is granted by MSE/FOMS. MSE/FOMS has the right to refuse any vendor due to duplication in products, misrepresentation of menu, or failure to comply with rules and regulations. The following items will not be allowed: explosive devices, guns, knives, flea market items (such as used clothing or household goods), campaign signs, sexually explicit or drug-related paraphernalia. No sharing or subleasing space will be permitted.

 

VENDOR SPACE: Each general vendor (NON FOOD) space is 12’x 12’. Vendors requiring more than 12’x 12’ space must purchase additional spaces. All items must fit within provided 12’x12’ space. Each food vendor space is 10’x 20’. Vendors requiring more than 10’x 20’ space must purchase additional spaces. All items must fit within provided 10’x20’ space. Vendors must provide their own tent, tables, chairs, etc.

VENDOR PARKING: All vendors must park in the grass lot located at 401 W College Street. Any vendors who park outside of this approved location will not be considered for future MSE/FOMS events. All unauthorized vehicles must be removed from the festival grounds by 9:15 am. There will be no parking on city streets closed for the festival. Unauthorized vehicles will be subject to towing, and all fines and fees are enforceable by the City of Enterprise per Ordinance 07-06-21-B.

 

ELECTRICITY: Public use of the electrical outlets on the light poles downtown is strictly prohibited. Vendors who require electricity must provide their own means of power, such as a generator. Main Street Enterprise/Friends of Main Street requires such vendors to bring inverter (quiet/whisper) generators that are to be approved by City Engineering prior to the event. Generators are not allowed unless approved beforehand. Excessively noisy generators or those producing smoke or gas are strictly prohibited.

 

LICENSES: All vendors subject to review by the City of Enterprise Business License office. Vendors who do not currently hold a business license in the City of Enterprise may be required to apply for a special event license. For questions contact the Enterprise Business License Office at (334) 348-2656. SALES TAX: Vendors must comply with the Alabama Department of Revenue tax collection guidelines. MSE/FOMS is not responsible for tax collection.

 

LIABILITY WAIVER: Vendors agree to hold harmless the Main Street Enterprise/Friends of Main Street and the City of Enterprise, their employees, volunteers, sponsors, etc. from any suits or claims based on property/possession loss or damage. Vendors agree to comply with the rules set forth or implemented on the day of the event. Main Street Enterprise/Friends of Main Street reserves the right to revise any rule for the betterment of the event and/or customers.

 

ETIQUETTE: Vendors must be aware of and comply with all current festival rules, regulations, and guidelines. MSE/FOMS reserves the right to modify the policies, rules, and regulations at its discretion at any time. Be aware that violators may be banned from future participation even though their work may have been approved and vendor space fees paid. Only approved vendors will be allowed to participate. Vendors shall conduct themselves in a professional and courteous manner while participating in the event. Vendors must treat all event staff, volunteers, neighbors, and visitors with professionalism and respect. Vendors must refrain from using profanity and from behavior that is verbally or physically abusive, dangerous, or disruptive to festival activities.

PUBLIC HEALTH & SAFETY: All food vendor applications along with full menu, photos and description of cooking equipment, set-up, etc. will be submitted to the Coffee County Health Department and the City of Enterprise Fire Department for review. Food vendors should be prepared to obtain a Temporary Food Establishment permit from the Coffee County Health Department and will be notified if needed. All food vendors are required to have hand sanitizer dispenser(s) available for customers and abide by all health and safety laws and ordinances. For additional questions regarding health and safety laws and ordinances contact Coffee County Health Department at (334) 347-9574.

 

FOOD AND BEVERAGE COMPLIANCE: Menu/Vendors will be limited. Selection is at the discretion of MSE/FOMS. Full menu with price list must be submitted with application.

 

FOOD VENDOR SPACE: Food vendor spaces are 10’ x 20’. Contents of setup, including food truck/trailer, must fit within this space. Vendor spaces are nontransferable. If additional space is needed, it must be purchased prior to the event. All vendors are required to have hand sanitization stations or hand sanitizer at their vendor space for public use. Photos of setup must be must be uploaded to the application prior to submitting.

GENERAL VENDOR SPACE: Non-food vendors are provided a 12’x12’ space. Vendors bear the responsibility for all setup needs for their space. Stakes may not be placed in the street. Please make plans to secure your vendor space. (Weights and anchors are highly suggested). Vendor spaces are nontransferable. All contents of vendor space must fit within this space. Additional space may be purchased prior to the event.

 

By submitting the vendor application, I agree I have read, understand and agree to abide by all Vendor Rules and Regulations set forth in the Main Street Enterprise/Friends of Main Street Spring Festival at the Monument event, and I understand that failure to comply may result in forfeiture of booth space(s) and fee(s). I understand Main Street Enterprise/Friends of Main Street has a right to not refund me due to weather conditions or circumstances deemed worthy of cancellation and/or any changes to Local, State and/or Federal Orders to include COVID-19. I understand there are NO REFUNDS for approved vendors. Approved vendors that cancel, are a no-show, or leave early, will forfeit application fee(s) and future events. I understand that neither Main Street Enterprise, Friends of Main Street nor the City of Enterprise will be responsible or liable for loss or damage to inventory or injury to persons participating in the event.

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